The Scituate Police Department is accepting resumes for the position of Executive Assistant to the Chief of Police. This is a full-time position (40 hours per week) with benefits. Please email resumes by August 31, 2022 to:
Eric C. Rollinson
Chief of Police
Town Of Scituate – Job Description
Rev. 7-2022
Department: Police Department
Position: Executive Assistant to the Chief of Police
Summary: Executive Assistant, who shall report to the Chief of Police, to handle payroll, accounts receivable/payable, detail billing, draft correspondence and reports for the police chief, and other clerical office duties.
The position is full time, 40 hours per week.
Responsibilities:
- Assists with public reference information, and other public directives.
- Drafts legal correspondence, forms, letters, and other reports for the Chief of Police.
- Assists in the handling and preparation of confidential documents and memorandums, including but not limited to documents relating to promotions, disciplinary actions, terminations, or other personnel matters.
- Performs clerical duties including, but not limited to, preparing, and making copies, typing documentation for the police department, employee data entry, and transcription.
- Operates a computer for the purpose of entering information and searching records.
- Operates various office equipment including calculator, copier, and personal computer.
- Prepares and submits bi-weekly payroll for police department
- Prepares requisitions for payment and payment receipts.
- Invoice outside agencies/companies for officer detail payments
- Orders administrative supplies and maintains records.
- Performs other duties as assigned
Desired Qualifications:
- Knowledge of current computer software programs, including Word, Excel, PowerPoint, Outlook, and Access.
- Knowledge of, or willing to learn current police software (RMS) programs a plus.
- Knowledge of record keeping and file maintenance in both paper and digital form.
- Skill in operating basic office equipment.
- Strong interpersonal skills, both in oral and written communications.
- Ability to manage, handle and preserve confidential information relating to the Police Department operations, its employees, or other matters within the town.
- Skill in establishing and maintaining effective working relationships with team members.
- Skill in dealing with the public.
- Requires the exercise of good judgment in the application of prescribed procedures and methods of confidential material.
- Ability to make decisions in accordance with regulations and established policies.
- Ability to understand and follow complex oral and written directions/good clerical aptitude, tact, and courtesy.
- Previous work and/or knowledge in public safety a plus.
COMPENSATION AND BENEFITS:
- Rate of Pay
- $23.00 – $25.00 per hour
- Longevity after 5 years of continued service
- Benefits as determined by the Employee Handbook
- Vacation
- Personal
- Sick
- Holiday
- Health and Dental
- Life Insurance
- Eyeglasses
- Municipal Employee Retirement System
- Defined Benefit per RIGL
- Defined Contribution per RIGL
