Job Opening – Executive Assistant to the Chief of Police

The Scituate Police Department is accepting resumes for the position of Executive Assistant to the Chief of Police. This is a full-time position (40 hours per week) with benefits. Please email resumes by August 31, 2022 to:

Eric C. Rollinson

Chief of Police

erollinson@scituatepd.org

Town Of Scituate – Job Description

Rev. 7-2022

Department: Police Department

Position: Executive Assistant to the Chief of Police

Summary: Executive Assistant, who shall report to the Chief of Police, to handle payroll, accounts receivable/payable, detail billing, draft correspondence and reports for the police chief, and other clerical office duties.

The position is full time, 40 hours per week.

Responsibilities: 

  • Assists with public reference information, and other public directives.
  • Drafts legal correspondence, forms, letters, and other reports for the Chief of Police.
  • Assists in the handling and preparation of confidential documents and memorandums, including but not limited to documents relating to promotions, disciplinary actions, terminations, or other personnel matters.
  • Performs clerical duties including, but not limited to, preparing, and making copies, typing documentation for the police department, employee data entry, and transcription.
  • Operates a computer for the purpose of entering information and searching records.
  • Operates various office equipment including calculator, copier, and personal computer.
  • Prepares and submits bi-weekly payroll for police department
  • Prepares requisitions for payment and payment receipts.
  • Invoice outside agencies/companies for officer detail payments
  • Orders administrative supplies and maintains records. 
  • Performs other duties as assigned

Desired Qualifications:

  • Knowledge of current computer software programs, including Word, Excel, PowerPoint, Outlook, and Access.
  • Knowledge of, or willing to learn current police software (RMS) programs a plus. 
  • Knowledge of record keeping and file maintenance in both paper and digital form.
  • Skill in operating basic office equipment.
  • Strong interpersonal skills, both in oral and written communications.
  • Ability to manage, handle and preserve confidential information relating to the Police Department operations, its employees, or other matters within the town.
  • Skill in establishing and maintaining effective working relationships with team members.
  • Skill in dealing with the public.
  • Requires the exercise of good judgment in the application of prescribed procedures and methods of confidential material.
  • Ability to make decisions in accordance with regulations and established policies. 
  • Ability to understand and follow complex oral and written directions/good clerical aptitude, tact, and courtesy.
  • Previous work and/or knowledge in public safety a plus.

COMPENSATION AND BENEFITS:

  1. Rate of Pay
  • $23.00 – $25.00 per hour
  • Longevity after 5 years of continued service
  1. Benefits as determined by the Employee Handbook
  • Vacation
  • Personal
  • Sick
  • Holiday
  • Health and Dental
  • Life Insurance
  • Eyeglasses
  1. Municipal Employee Retirement System
  • Defined Benefit per RIGL
  • Defined Contribution per RIGL

exec asst town post_4527525

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